Privacy Policy
Global Institute of Engineering & Technology (GIET)
Privacy Policy
1. Introduction
Global Institute of Engineering & Technology (“GIET”, “Institute”, “we”, “our”, “us”) is committed to protecting the privacy and personal data of students, parents, faculty, staff, alumni, and website visitors.
This Privacy Policy explains how we collect, use, process, store, disclose, and safeguard personal data in compliance with:
- Digital Personal Data Protection Act, 2023 (India)
- Information Technology Act, 2000
- AICTE / UGC Regulations
- Affiliating University regulations – JNTUH
2. Scope of Policy
This policy applies to:
- Prospective and enrolled students
- Parents/Guardians
- Faculty and staff
- Alumni
- Research scholars
- Vendors and service providers
- Visitors to campus and website
It covers information collected through:
- Admission applications
- Examination and academic records
- Scholarships and fee processing
- Placement and internship activities
- Official website and student portals
- Learning Management Systems (LMS)
- CCTV surveillance
3. Categories of Personal Data Collected
3.1 Student Information
- Full name
- Date of birth
- Aadhaar number (where legally required)
- Caste/category details (for statutory reservation compliance)
- Academic records and entrance exam ranks (EAMCET/JEE etc.)
- Transfer certificates
- Contact details
- Parent/guardian details
- Bank details for scholarships
- Photographs and biometric attendance (if applicable)
3.2 Employee Information
- Educational qualifications
- Employment history
- PAN, Aadhaar (as per statutory requirement)
- Salary and bank details
- Background verification records
3.3 Website & Technical Data
- IP address
- Browser type
- Device information
- Cookies
- Usage analytics
3.4 Sensitive Personal Data
Where required and legally permitted:
- Medical certificates
- Disability accommodation details
- Biometric attendance data
4. Purpose of Data Collection
GIET collects personal data for:
Academic Administration
- Admission processing
- Course registration
- Attendance tracking
- Conduct of examinations
- Issuance of hall tickets, marks memos, transcripts, and degree certificates
- Affiliation reporting to University (e.g., JNTUH)
Regulatory Compliance
- Submission of data to AICTE, UGC, State Government
- Scholarship processing (e.g., Telangana ePASS)
- Reservation compliance reporting
Financial Administration
- Fee collection
- Refund processing
- Scholarship disbursement
Training & Placement
- Sharing eligible student profiles with recruiters
- Internship coordination
Campus Safety
- CCTV monitoring
- Security verification
Communication
- Academic notifications
- Event announcements
- Emergency alerts
5. Legal Basis of Processing
Personal data is processed based on:
- Consent of the data principal (student/employee)
- Statutory obligation under Indian law
- Contractual necessity (admission/employment)
- Legitimate educational interests
Under the Digital Personal Data Protection Act, 2023, students and employees are considered “Data Principals.”
6. Data Sharing & Disclosure
GIET may share personal data with:
- Affiliating University (e.g., JNTUH)
- AICTE / UGC / Telangana State Council of Higher Education
- Government scholarship portals (ePASS Telangana)
- Banks and payment gateways
- Placement companies and recruiters
- IT and cloud service providers
- Law enforcement authorities when legally required
GIET does not sell or trade personal data.
7. Data Retention
Personal data shall be retained:
- During the course of study/employment
- As per statutory retention rules (minimum 7–10 years for academic records)
- For alumni and archival purposes
Data will be securely deleted or anonymized once no longer required.
8. Data Security Measures
GIET implements:
- Password-protected ERP systems
- Role-based access control
- Secure server hosting
- Firewall and antivirus systems
- Physical file storage safeguards
- CCTV monitoring
Reasonable security practices are adopted as per the IT Act and DPDP Act.
9. Cookies Policy
The official GIET website may use cookies to:
- Improve website functionality
- Track visitor analytics
- Enhance user experience
Users may disable cookies through browser settings.
10. Rights of Individuals (Under DPDP Act 2023)
Students, parents, and staff have the right to:
- Access their personal data
- Correct inaccurate data
- Request erasure (subject to legal obligations)
- Withdraw consent
- Nominate another person in case of incapacity
- File complaint with Data Protection Board of India
Requests may be made to the contact details below.
11. CCTV & Campus Surveillance
The campus premises are monitored through CCTV for safety, discipline, and property protection. Footage is retained for a limited duration unless required for investigation or legal purposes.
12. Third-Party Links
The Institute’s website may contain links to external sites. GIET is not responsible for the privacy practices of such websites.
13. Policy Updates
GIET reserves the right to update this Privacy Policy. Updates will be published on the official website as and when revised.
14. Contact Details
Global Institute of Engineering & Technology (GIET)
Sy.No. 179/195, Beside Moinabad Police Station,
Chilkur(V), Moinabad(M), RR District, Telangana, India.
PinCode- 501504
Email: [email protected]
Phone: +91-7680955325
Declaration
By applying for admission, enrolling, accepting employment, or using the Institute’s services, you acknowledge that you have read and agreed to this Privacy Policy.
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